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AI receptionist and answering service for small business

Updated 1 October 2026 · Pludor team · 2 sources

An AI receptionist answers your business phone, texts and chat when you cannot, using the business knowledge you give it - hours, services, prices, service area. It answers questions, books the caller into a real slot on your calendar and logs the whole conversation so you can follow up. Pludor includes one with every free store.

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An AI receptionist answers your business phone, texts and chat when you cannot, using the business knowledge you give it - hours, services, prices, service area. It answers questions, books the caller into a real slot on your calendar and logs the whole conversation so you can follow up. Pludor includes one with every free store.

What you need

  • What it answers: Phone calls on a business number, SMS, WhatsApp (your own WhatsApp Business number), email and in-app chat
  • What it does: Answers from your business knowledge, books services into your calendar, texts back missed calls and logs every conversation
  • Who it is for: Owner-operators and small teams who miss calls while they work - trades, salons, clinics, restaurants, product sellers
  • Cost: 10 answered calls, 100 AI replies and 20 texts free each month; then credits (1 credit = 1 cent)
  • Set-up time: About 15 minutes: business knowledge, services, name and voice, test call

Beginner mistakes to avoid

  • It answers from the business knowledge you give it - it will not know prices, areas or policies you have not entered.
  • Past the monthly free amount calls and replies use credits; if credits run out it pauses and tells you straight away, and your store keeps working.
  • WhatsApp needs your own WhatsApp Business number connected; SMS and calls use a platform number or your own Twilio account.
  • It does not decide prices, give quotes you have not set, or diagnose problems - it collects details and books the slot you offer.

How to do it

How it works

  1. A customer calls, texts or messages: On your Pludor business number, SMS, WhatsApp or your store chat.
  2. It answers from your knowledge: Hours, services, prices, service area and the answers to common questions you entered.
  3. It books or takes details: If you list services, it offers real slots in your working hours and books them; otherwise it takes the details you asked for.
  4. Everything lands in one place: The conversation goes into your inbox and call log, and bookings into your calendar - you or your staff can pick it up from there.

Common questions

what is an AI receptionist and how does it work for a small business

It's software that answers your phone, texts and chat using the business information you give it - hours, services, prices, service area. It answers questions, books callers into real calendar slots, and logs every conversation so you can follow up. Pludor includes one with every free store.

can an AI receptionist actually book appointments on my calendar

Yes. You list your services with a length and a price or deposit, and the receptionist offers real free slots in your working hours and books them. On Pludor, bookings land in your Answering calendar, and callers who don't book go into your Leads pipeline for follow-up.

will callers know they're talking to an AI

You choose its name and voice, and it speaks naturally, but it is an AI. It shouldn't be presented as a person where that matters to the caller. Being upfront is generally the safe choice for legal or regulated businesses.

can I keep my existing business phone number

Yes. You can get a business number through the platform, bring your own Twilio number, or simply forward your existing number to the AI receptionist. Many businesses forward their current number so nothing changes for callers.

AI answering service vs traditional call centre answering service - which is better

A traditional answering service is a live agent reading your script and taking a message, billed per minute or per call. An AI receptionist answers immediately, 24/7, handles several calls at once, answers from your business knowledge and books appointments instead of just taking a message. For most small businesses, AI wins on cost and availability; a call centre may suit you if callers need complex human judgment.

does an AI receptionist work after hours and on weekends

Yes, it answers whenever a call or message comes in - 24/7 by default. If you only want cover at certain times, you can set active hours (Active From / Active Until). On Pludor, after-hours cover is on by default.

what happens if the AI doesn't know the answer to a caller's question

It won't invent an answer or make up prices and policies you haven't entered. It takes the caller's details so you can follow up, and the full conversation is saved in your call log. The more business knowledge you enter up front, the fewer of these situations you'll have.

can an AI receptionist answer WhatsApp messages too

Yes, once you connect your own WhatsApp Business number - by verification code or through Meta Cloud. On Pludor, the AI Text Concierge then answers WhatsApp from the same business knowledge as your calls. Instagram and Messenger can be connected too.

is it hard to set up an AI receptionist myself

No - on Pludor it takes about 15 minutes: enter your business knowledge, list your services, pick a name and voice, then make a test call. You can even try it before signing up - the demo lets you describe your business and hear how it answers, with 8 free runs an hour and no account needed.

Does the AI receptionist work 24/7?

Yes. It answers whenever a call or message comes in. You can also give it active hours if you only want it to cover certain times.

Can it book appointments?

Yes. List your services with a length and a price or deposit and it books callers into free slots in your working hours. Bookings appear in your Answering calendar.

Will callers know it is an AI?

You choose its name and voice. It speaks naturally, but it is an AI and should not be presented as a person where that matters to the caller.

Can I keep my own phone number?

You can get a business number through Pludor or bring your own Twilio account. Many businesses forward their existing number to it.

Does it answer WhatsApp?

Yes, once you connect your own WhatsApp Business number - by verification code, or through Meta Cloud. Instagram and Messenger can be connected too.

How much does it cost?

The first 10 answered calls and 100 AI replies each month are free. After that it uses credits (1 credit = 1 cent), priced at the real call and AI cost times 2.5.

What happens when it does not know an answer?

It will not invent one. It takes the caller's details so you can follow up, and the full conversation is in your call log.

Is an AI receptionist the same as an AI answering service?

They are two names for the same thing: an AI that answers your calls and messages for you. Pludor's also books appointments and logs every conversation, which a message-taking service does not.

Can an AI receptionist route calls to me?

It answers from your knowledge and books or takes details; urgent callers get whatever instruction you write, such as your own emergency number. Every call is in the call log so you can call back the urgent ones first.

Is an AI receptionist cheaper than a virtual receptionist?

Usually, because there is no person paid by the minute or hour - it answers every call around the clock and you pay as you go. A human virtual receptionist suits calls that need judgment; many businesses use AI for the rest.

Can it answer after hours?

Yes. It answers 24/7, so after-hours and weekend callers get answers and bookings instead of voicemail, and missed calls get a text back.

Going further: scale and grow

Who needs one

Array

What it costs on Pludor

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AI receptionist or AI answering service?

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Doing this on Pludor

Pludor gives independent businesses and creators the tools the giants have - store, POS, AI receptionist, AI Studio, live selling and a marketplace.

Pludor at a glance

What it answers
Phone calls on a business number, SMS, WhatsApp (your own WhatsApp Business number), email and in-app chat
What it does
Answers from your business knowledge, books services into your calendar, texts back missed calls and logs every conversation
Who it is for
Owner-operators and small teams who miss calls while they work - trades, salons, clinics, restaurants, product sellers
Cost
10 answered calls, 100 AI replies and 20 texts free each month; then credits (1 credit = 1 cent)
Set-up time
About 15 minutes: business knowledge, services, name and voice, test call

What missed calls cost you

Put in your own numbers. The result is a simple estimate: missed calls x how many would have booked x what a job is worth.

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On Pludor the first 10 AI-answered calls and 100 AI replies each month are free; after that they use credits at real cost x 2.5, shown before you switch it on.

Limitations to know

  • It answers from the business knowledge you give it - it will not know prices, areas or policies you have not entered.
  • Past the monthly free amount calls and replies use credits; if credits run out it pauses and tells you straight away, and your store keeps working.
  • WhatsApp needs your own WhatsApp Business number connected; SMS and calls use a platform number or your own Twilio account.
  • It does not decide prices, give quotes you have not set, or diagnose problems - it collects details and books the slot you offer.

Pludor features behind this

Pludor compared with other tools

Free to start - no card, no item limit. Pay only for what you use past the monthly free amounts.

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Sources

  1. Pludor facts
  2. Pludor pricing

Checked 1 October 2026. Fees and rules change; follow the links for the latest.

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